Department plan
Small Department
For occasional searches and a compact hiring team.
$199total for one month
Or $1,990 for 12 months
- 25candidate workflows
per calendar year while licensed - 3active staff seats
candidates and referees use secure links
Less chasing.
One committee-ready report.
Reference check software for campus HR and search committees. Candidates nominate with consent, references answer structured surveys, and the committee receives one scored, sealed report.
Explore the report first. Department plans start at $199/month with automatic renewal.
The decision dossier
Committee packetAssistant Professor search
DraftCollectingSealed- Former department chairNominatedCompleted
- Dean and direct supervisorNominatedCompleted
- Peer collaboratorNominatedCompleted
Teaching
Research
Collaboration
Integrity
Locked by chairPDF and Excel
Reminder sent automatically
Consent recorded as evidence
- No accounts for candidates or references
- Consent recorded before anyone is contacted
- SAML and CAS single sign-on
- WCAG 2.1 AA, multilingual workflows
Nominate. Collect. Seal.
- Nominate with consent
The candidate opens a secure portal, consent is recorded as evidence, and they nominate their own references. Nothing goes out before that.
- Collect outside your inbox
References answer structured, competency-based surveys from a unique link. Reminders run on a schedule, not on your memory.
- Seal for committee
Responses are scored and assembled into one report the chair can lock and export for committee.
Committee packetAssistant Professor search
DraftCollectingSealed- Former department chairNominatedCompleted
- Dean and direct supervisorNominatedCompleted
- Peer collaboratorNominatedCompleted
Teaching
Research
Collaboration
Integrity
Locked by chairPDF and Excel
Reminder sent automatically
Consent recorded as evidence
Bring your process.
Leave with a clearer plan.
Choose what matters most, see what that demo covers, then find a time with our team.
- Discuss
Your reference process as it runs today, and where it stalls.
- Explore
The candidate, reference and committee workflows, on your own search.
- Plan
Licensing, roll-out and your institution's next steps.
Give the committee a common starting point.
Competency scoring, report locking and PDF or Excel exports: one packet the chair can review, lock and send.
Choose a time for a 30-minute conversation with our team.
Prefer email? Email my demo brief
Everything the committee needs. Nothing it has to chase.
One place for the request, the references, the evidence and the packet, scoped to your institution.
- Committee-ready reports
Competency-scored packets the chair can lock, then export to PDF or Excel.
- Automated reminders
Scheduled reminders in each participant’s preferred language, so no one on your team is chasing threads.
- Structured surveys
Institution-built templates scored against your competency taxonomy, so every reference answers the same questions.
- Background checks in the same flow
Checkr and Sterling integrations. The candidate gives consent on their own secure link, and results are tracked next to the references.
- Branding, sign-in and roles
Your institution's wordmark, colors and single sign-on, with recruiter, hiring manager and department admin roles.
Why campuses choose ReferenceCheck.
Built for the way a faculty or staff search actually runs, not adapted from a corporate hiring tool.
- 1reportPer search
Every reference, score and consent for a candidate in one packet the chair locks and exports.
- 0accountsTo create
Candidates use a portal link and references a survey link. Nobody outside your staff signs up for anything.
- 184languagesEnd to end
Portals, surveys, reminders and report labels in 184 languages. English and Spanish are human-verified; the rest use automatic translation with English as the fallback.
- 30minutesTo see it on your process
A real walkthrough of your own search with the people who built it, and time for your questions.
Defensible by design.
Committee decisions get challenged. The system that produced the evidence has to hold up too.
- TenancyOne institution per record
Every record belongs to exactly one institution. Isolation is enforced in the application and backed by row-level security policies in the database.
- EncryptionEncrypted at the field level
Names and contact details are encrypted before they reach the database. Lookups run on keyed indexes, so plaintext never has to.
- Sign-inSign-in your campus already runs
SAML and CAS single sign-on with optional multi-factor authentication, and roles for recruiters, hiring managers and department administrators.
- Audit trailA trail for every sensitive action
Every change to a request, template or report is recorded with who made it, when and from where, and shared report links log each view and download.
- LanguageEvery language, end to end
Candidate portals, reference surveys, reminders and report labels ship in 184 languages. English and Spanish are human-verified; automatic translation covers the rest, with English as the fallback so nothing renders blank.
- AccessibilityAccessible as a baseline
The public candidate and reference flows, and this page, are built and tested against WCAG 2.1 AA, with WCAG 2.2 AA as the working target. The language switcher itself is fully translated and announces loading states to screen readers.
See what the committee receives.
A sample committee report for a fictitious faculty search, generated by ReferenceCheck itself: three references, four competencies, and every answer attributed to the reference who gave it.
- Competency scores with every contributing answer
- Each reference's relationship and written comments
- The format a chair locks and exports for committee
- Fictitious names throughout: a picture of the format, not a record
Want an email copy?
Request the sample report and one follow-up about your campus workflow.
A clear price for your department.
Small, Medium or Large. Choose by annual candidate volume and active staff, then pay for one month or 12 months. See your price now; request a written quote whenever you need one.
Automatic monthly billing. No annual commitment. Stop future renewal in your billing account.
Department plan
Medium Department
For regular hiring across a busy department.
$499total for one month
Or $4,990 for 12 months
- 100candidate workflows
per calendar year while licensed - 5active staff seats
candidates and referees use secure links
Department plan
Large Department
For a larger search team and higher hiring volume.
$999total for one month
Or $9,990 for 12 months
- 250candidate workflows
per calendar year while licensed - 10active staff seats
candidates and referees use secure links
The core workflow is included in every Department plan.
- Structured reference surveys
- Scheduled reminders
- Committee reports
- PDF and Excel exports
- Standard organization setup
- Onboarding guidance
Not sure which size fits? Compare your expected usage
We recommend the smallest plan that fits both numbers. Your organization’s name does not change these prices.
Enter two positive whole numbers to see your fit. All plan prices remain visible above.
All prices are in USD, before applicable tax, for new purchases. Existing customers, renewals, tax-exempt purchases and purchase orders: contact NES before paying.
One workflow means one candidate’s reference check. Referees and reminders are part of that workflow. Monthly renewals do not reset the calendar-year allowance. Access time and annual capacity are separate limits.
Verify your work email before paying. After payment is confirmed, complete organization setup and submit it for NES review. Activation is estimated within two hours after submission; we email you when your workspace is ready. Your paid term starts at activation. Review the purchase terms, including term-end access and exports, before payment.
Background screening and background-only purchases are separate from these reference plans and are not available for immediate online purchase yet.
Standard hosted organization setup and onboarding guidance are included. SSO, ATS connections, migration and custom implementation require a separate quote. Written quotes are confirmed by NES after you send your request; email is optional for viewing prices.
Before you choose your next step.
What happens in the 30-minute demo?
We walk through a real campus reference request end to end: the candidate nominating references, a reference answering, and the report the committee receives. The rest of the time is yours, for your process, licensing or institutional requirements.
Do candidates and references need accounts?
No. Candidates use a secure portal link to nominate references, and references answer from a unique survey link. Neither creates an account.
Can we use our own questions?
Yes. Survey templates are built per institution, and responses are scored against the competencies you define.
Will you complete our security questionnaire, and where is our data held?
Yes. Send your institution's security questionnaire and we will complete it ahead of your review. The platform is hosted on Google Cloud in the United States; every record belongs to one institution, names and contact details are encrypted at the field level, and every sensitive action is logged.
Does it work with our HR or applicant-tracking system?
Reports export to PDF and Excel. The platform supports SAML and CAS, but SSO setup and direct ATS connections require a separate implementation quote. Bring your identity-provider and HR-system requirements to the demo so we can scope the connection and confirm your institution’s access requirements.
Is the platform accessible?
The public candidate and reference flows and this page are built and tested against WCAG 2.1 AA, with WCAG 2.2 AA as the working target. Accessibility features — including the language switcher — are translated alongside content and tested with screen readers. Ask us for the current conformance details before your accessibility review.
Can we evaluate the workflow before paying?
Yes. Preview the sample report without completing a form, and book a demo of the candidate, reference and committee workflow. To purchase, verify your work email, review your license and pay securely. After payment is confirmed, complete organization setup and submit it for NES review. Your workspace activates after NES approval.
How do we get pricing, and what happens to our data when a license ends?
Small, Medium and Large Department plans show their full monthly and yearly recurring totals below. Custom implementation and institutional procurement are quoted separately. Your institution owns its records; review term-end access, exports, retention and deletion in the purchase terms before paying. Existing customers retain their agreed contract terms.
Does monthly billing require an annual commitment?
No. Monthly plans charge automatically once each month. Yearly plans charge automatically once every twelve months. Stop future renewal from your billing account. Workflow allowances are cumulative per calendar year while your license is active; buying another month does not create a fresh annual allowance.
What happens after payment, and can we use a purchase order?
Create your buyer account and verify your work email before paying by card. After payment is confirmed, complete organization setup and submit it for NES review. Activation is estimated within two hours after submission, and we email you when your workspace is ready. Your paid term starts at activation. Standard hosted onboarding is included. For bank transfers, purchase orders, vendor review, custom SSO, ATS connections, migration or a larger implementation, request a procurement quote before paying.
Where can we review refund and renewal terms?
Review the purchase terms before payment, or request them with your procurement quote. Monthly and yearly plans renew automatically. You can stop future renewal while keeping your confirmed paid term. Review refund eligibility, term-end completion and export windows in the agreement before purchasing.